RDES INTERNAL DEADLINES FOR PERFORMANCE-RELATED DOCUMENTS FOR FY 2024

Memorandum Order No. 012

Series of 2024

To: DIRECTORS AND ASSISTANT DIRECTORS UNDER RDES

RESEARCH CENTER HEADS

Thru: CHANCELLORS

VICE CHANCELLORS FOR RESEARCH, DEVELOPMENT AND

EXTENSION SERVICES

Subject: RDES INTERNAL DEADLINES FOR PERFORMANCE-RELATED DOCUMENTS FOR FY 2024

Date Issued: 24 JANUARY 2024

Anent the OVPDEA Advisory No. 01 s. 2024 and IPDO Advisory No. 01 s. 2024 relative to the Calendar of Activities for Performance-Related Documents and their submission, this shall serve as a reminder to all concerned offices and centers under the Research, Development and Extension Services of our shared commitment to achieving targets within the stipulated timelines while maintaining high-quality outputs.

Below are the internal deadlines for the following activities:

RDES Memo No. 012 s.2024_RDES INTERNAL DEADLINES FOR PERFORMANCE-RELATED DOCUMENTS FOR FY 2024.docx.pdf

ACTIVITIES	OUTPUT	RESPONSIBLE OFFICE	TARGET DATE (IPDO)	TARGET DATE (RDES)	REMARKS
I. Office Performance and Commitment Review
Conduct of Annual Performance Review (APR)	Preparation of documents for Office Level Annual Performance Review (APR)	Offices concerned	N/A	January 17, 2024
	Office Level Annual Performance Review (APR) and Target Setting scheduled and conducted	VPs, Directors in Central, Chancellors	N/A	January 17, 2024
	University-wide Annual Performance Review (APR) and Target Setting scheduled and conducted	Offices concerned	1st week of February 2024	January 18-19, 2024	CCs / Office / division level APR should be conducted prior to the University-wide APR
Submission of OPCR rating for the 2nd Semester FY 2023	OPCR Rating 2nd semester FY 2023 submitted to OVPRDES for consolidation (consultation and initial calibration included)	VPRDES, RDES Directors, Research Center Heads	N/A	January 29, 2024
	OPCR Rating 2nd semester FY 2023 submitted to IPDO	Offices concerned	January 31, 2024	January 30, 2024	OPCR must be submitted in hard copy
Submission of OPCR target for 1st semester FY 2024	OPCR target for FY 2024 submitted to OVPRDES for consolidation (consultation and initial calibration included)	VPRDES, RDES Directors, Research Center Heads	N/A	January 26, 2024	Targets must be aligned with FYDP, duties and responsibilities in the official's designation and mandatory target activities
(VPRDES) ESO, RMS, and Research Office, targets under Physical Plan based on GAA must also be included in their OPCRs
	OPCR target for 1st semester FY 2024 submitted to IPDO	Offices concerned	January 31, 2024	January 30, 2024
Calibration of OPCR rating for 2nd semester FY 2023 and OPCR target for FY 2024	Revised OPCRs based on the results of PMT Calibration submitted to IPDO	Offices concerned	1st week of March 2024	three (3) days after release of PMT calibration results
Submission of OPCR rating for 1st semester FY 2024	OPCR Rating 1st semester FY 2024 submitted to OVPRDES for consolidation (consultation and initial calibration included)	VPRDES, RDES Directors, Research Center Heads	N/A	July 26, 2024
	OPCR rating for 1st semester FY 2024 submitted to IPDO	Offices concerned	July 31, 2024	July 30, 2024	OPCR must be submitted in hard copy
Calibration of OPCR rating for 1st semester FY 2024	Revised OPCR rating for 1st semester FY 2024 based on the result of PMT calibration submitted to IPDO	Offices concerned	1st week of Sep 2024	three (3) days after release of PMT calibration results
Submission of OPCR target for 2nd semester FY 2024	OPCR target for 2nd semester FY 2024 submitted to OVPRDES for consolidation (consultation and initial calibration included)	VPRDES, RDES Directors, Research Center Heads	N/A	June 23, 2024
	OPCR target for 2nd semester FY 2024 submitted to IPDO	Offices concerned	June 28, 2024	June 27, 2024
Submission of OPCR rating for 2nd semester FY 2024	OPCR rating for 2nd semester FY 2024 submitted to OVPRDES for consolidation (consultation and initial calibration included)	VPRDES, RDES Directors, Research Center Heads	N/A	January 26, 2025
	OPCR rating for 2nd semester FY 2024 submitted to IPDO	Offices concerned	January 31, 2025	January 30, 2025	OPCR must be submitted in hard copy
Submission of OPCR target for FY 2025	OPCR target for FY 2025 submitted to OVPRDES for consolidation (consultation and initial calibration included)	VPRDES, RDES Directors, Research Center Heads	N/A	November 26, 2024
	OPCR target for FY 2025 submitted to IPDO	Offices concerned	November 30, 2024	November 29, 2024	OPCR must be submitted in hard copy
	Revised OPCR FY 2025 target based on the result of PMT Calibration submitted to IPDO	Offices concerned	3rd week of Dec 2024	three (3) days after release of PMT calibration results
II. Operational Plan Monitoring Matrix
Finalized Operational Plan for FY 2024	Finalized Operational Plan for FY 2024 submitted to Chancellors	VCRDES	January 29, 2024	January 29, 2024	Copy furnish to their counterpart Directors in Central Administration
	Finalized Operational Plan for FY 2024 submitted to VPRDES	Directors, Center Heads	January 29, 2024	January 29, 2024
	Finalized Operational Plan for FY 2024 submitted to the University President	VPRDES	February 9, 2024	February 9, 2024	Copy furnished IPDO Central
	Cascading of Operational Plan to Constituent Campuses	Offices concerned	2nd-3rd week of Feb 2024	2nd-3rd week of Feb 2024
Submission of Operational Plan for FY 2025	Operational Plan for FY 2025 submitted to IPDO	VPs, Directors in Central, Chancellors	3rd week of Nov 2024	2nd week of Nov 2024
Submission of Quarterly Operational Plan Monitoring Matrix (OPMM)	OPMM submitted to Chancellors	VCRDES	Every 2nd week of the month following the quarter	Every 2nd week of the month following the quarter	Copy furnish to their counterpart Directors in Central Administration
	OPMM submitted to VPRDES	Directors, Center Heads	Every 2nd week of the month following the quarter	Every 2nd week of the month following the quarter	1st Quarter: 2nd week of April
2nd Quarter: 2nd week of July
3rd Quarter: 2nd week of October
4th Quarter: 2nd week of Jan 2025
	OPMM submitted to the University President	VPRDES	Every 3rd week of the month following the quarter	Every 3rd week of the month following the quarter	Copy furnished IPDO Central
	OPMM for 4th Quarter of FY 2023 submitted to Chancellors	VCRDES	January 29, 2024	January 29, 2024	Copy furnish to their counterpart Directors in Central Administration
	OPMM for 4th Quarter of FY 2023 submitted to VPRDES	Directors, Center Heads	January 29, 2024	January 29, 2024
	OPMM for 4th Quarter of FY 2023 submitted to the University President	VPRDES	February 9, 2024	February 9, 2024	Copy furnished IPDO Central
III. Physical Performance Targets
Physical Plan for FY 2024	Physical Plan for FY 2024 with breakdown of targets per campus submitted to IPDO	VPRDES, ESO, Research, RMS	1st week of February 2024	January 30, 2024
Target setting for FY 2025 Physical Plan	Proposed targets for FY 2025 with breakdown of targets per campus submitted to IPDO	VPRDES, ESO, Research, RMS	1st week of February 2024	February 1, 2024	must be based on baseline data (average of 3-year accomplishments)
	Meeting conducted for the proposed Physical Plan to be submitted to DBM	VPAA, VPRDES, VPDEA, IPDO, ESO, Research, RMS	1st week of March 2024	March 1, 2024
Physical Plan for FY 2025 based on NEP and accomplishment as of 3rd quarter of FY 2024 (using DBM Budget Execution Document No. 2)	Physical Plan for FY 2025 based on NEP and accomplishment as of 3rd quarter of FY 2024 submitted to IPDO	VPRDES, ESO, Research, RMS	4th week of October 2024	October 18, 2024	Required data in documentary attachments:

breakdown of target per quarter of the current year accomplishment report
estimated accomplishment for 4th quarter of the current year | | IV. Quarterly Physical Report of Operation | | | | | | | Submission of Quarterly Physical Report of Operation (QPRO) to DBM-URS | Duly signed QPRO submitted to IPDO with means of verification to the reported accomplishment | VPRDES, ESO, Research, RMS | 1st Q - Apr 15 2024 | April 12, 2024 | In the event of a reported underperformance target, the respective offices are obligated to submit a Catch-up Plan. The deadline for submission aligns with the QPRO date | | | | | 2nd Q - Jul 15 2024 | July 12, 2024 | | | | | | 3rd Q - Oct 15 2024 | October 11, 2024 | | | | | | 4th Q - Jan 15 2024 | January 13, 2024 | | | | Revised QPRO submitted in compliance with the findings of IPDO | VPRDES, ESO, Research, RMS | two (2) days after receiving the findings of IPDO | two (2) days after receiving the findings of IPDO | | | | Semi-Annual Performance Review of QPRO conducted | VPAA, VPRDES, VPDEA, IPDO, ESO, Research, RMS | 4th week of May 2024 | May 17, 2024 | | | | | | 4th week of August 2024 | August 16, 2024 | | | Submission of semestral Agency Performance Review (APR) Report to DBM for FY 2023 Physical Targets | Justification submitted to IPDO | VPRDES, ESO, Research, RMS | Two days after receiving the advisory/notification regarding the result of IPDO evaluation | Two days after receiving the advisory/notification regarding the result of IPDO evaluation | Sep 15 of 1st semester accomplishment report | | | Meeting conducted with concerned offices, if necessary | | 2nd week of July 2024 | July 5, 2024 | | | Submission of semestral Agency Performance Review (APR) Report to DBM for FY 2024 Physical Targets | Justification submitted to IPDO Meeting conducted with concerned offices, if necessary | VPRDES, ESO, Research, RMS | two (2) days after receiving the advisory/notification regarding the result of IPDO evaluation | two (2) days after receiving the advisory/notification regarding the result of IPDO evaluation | | | | Meeting conducted with concerned offices, if necessary | | 2nd week of February 2025 | February 7, 2025 | | | Submission of University Annual Report to DBM based on Physical Plan only | Narrative report submitted to IPDO with photo documentation (if applicable) | VPRDES, ESO, Research, RMS | 4th week of June 2024 | 3rd week of June 2024 | Submit via email | | IV. University Annual Report (Based on Physical Plan ONLY) | | | | | | | Submission of required documentary attachments for PBB compliance | Required documentary attachments submitted to IPDO | Concerned offices from Central Admin | January 15, 2024 | January 15, 2024 | Refer to IPDO Advisory No 07, s. 2023 |

The undersigned emphasizes the critical importance of meeting the abovementioned deadlines. Timely accomplishment of tasks and milestones is essential for the eligibility of rewards and incentives, including but not limited to scholarships, training, mid-year and year-end bonuses, Productivity Enhancement Incentives (PEI), and Performance-Based Bonus, provided that the University qualifies.

Your cooperation in adhering to this deadline is greatly appreciated.